At Linkar Limited (“Linkar”, “we”, “us”), we take your privacy seriously. This Privacy Policy explains how we collect, use, store, and share personal data when you access or use our website and web application, including linkar.co.uk, app.linkar.co.uk, and any related services (together, the “Services”). Please read this policy carefully to understand how your data is handled and what rights you have.

What This Policy Covers

This Privacy Policy explains what personal data we collect, how and why we use it, how long we retain it, when it may be shared, the legal basis for processing, the consequences of not providing certain information, and how you can exercise your rights. It also explains how to contact us with any questions or concerns.

Information We Collect

Information You Provide to Us

When you create an account or interact with the Linkar web app, we may collect personal information such as your name, email address, and other details you choose to provide. This includes information submitted when signing up, requesting to join activities, contacting venues, submitting feedback, or communicating with us.

If you choose to complete a profile, you may provide optional information such as a short bio or profile image. Any information you choose to share publicly through the platform is shared at your discretion.

Information We Collect Automatically

When you use the Services, we automatically collect certain technical and usage information. This includes data about how you interact with the web app, such as pages viewed, features used, timestamps, and general interaction patterns. We also collect basic device and browser information such as IP address, browser type, and operating system for security, analytics, and performance purposes.

Location Data

Linkar is a location-based platform. With your permission, we collect location data to enable real-time discovery, participation verification, and reward mechanics. Location data is used to confirm real-world presence through geofencing and contactless verification methods. You can control or disable location access through your browser or device settings, although doing so may limit certain features of the Services.

Cookies and Similar Technologies

Linkar uses cookies and similar technologies to operate the Services, remember preferences, analyse usage, and improve performance across both the website and web app. Full details on how cookies are used and how you can manage them are available in our Cookie Policy. Linkar does not currently respond to “Do Not Track” (DNT) browser signals due to the absence of a consistent industry standard.

How We Use Your Information

Providing and Operating the Services

We use personal data to create and manage accounts, enable participation in activities, support real-time discovery, verify real-world interactions, and allow users to earn and redeem rewards.

Improving and Developing the Platform

We analyse aggregated usage data to understand how the web app is used, improve functionality, refine reward mechanics, and guide product development during beta and beyond.

Safety, Integrity, and Compliance

We process personal data to maintain platform safety, prevent misuse, investigate suspicious activity, enforce our Terms of Use, and protect users, venues, and Linkar itself.

Communications

We may use your contact details to send important service-related communications, such as updates about your account, changes to the platform, or responses to enquiries. We do not send marketing communications without appropriate consent.

How We Share Your Information

Information you choose to make public on Linkar may be visible to other users, venues, or event hosts. Please share responsibly, as visibility is controlled by how you use the platform.

We may share limited personal data with trusted service providers who support hosting, analytics, security, or operational services. These providers are contractually required to protect your data and use it only for authorised purposes.

We may disclose information where required by law, legal process, or regulatory obligation, or where necessary to protect the rights, safety, or property of users, venues, or Linkar.

We do not sell personal data to third parties.

Legal Basis for Processing

We process personal data based on one or more of the following legal grounds: your consent, the performance of a contract (providing the Services), compliance with legal obligations, and legitimate interests such as platform security, analytics, and product improvement.

Your Rights

You have the right to access, correct, or delete your personal data, as well as the right to restrict or object to certain processing activities. You may withdraw consent where processing is based on consent, and you may request a copy of the personal data we hold about you.

You can manage account details through the web app or contact us directly to exercise your rights.

Account Deletion

You may request deletion of your account at any time by contacting info@linkar.co.uk. Deleting your account will remove your active profile and personal data from the platform, subject to the retention periods outlined below.

Data Retention

We retain personal data only for as long as necessary to provide the Services, meet legal obligations, and protect platform integrity.

Account data is retained while your account is active. After account deletion, limited data may be retained for a short period to prevent fraud or misuse. Where required by law, certain records may be retained for longer periods for compliance purposes. After retention periods expire, data is securely deleted or anonymised.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes to the Services, legal requirements, or our practices. Significant changes will be communicated through the website or web app before they take effect.

Contact Us

If you have any questions about this Privacy Policy or how Linkar handles personal data, please contact us at info@linkar.co.uk.